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Administrative Director of Graduate Programs

Posted by William Byrnes on February 18, 2011

Administrative Director of Graduate Programs


JOB TITLE: Administrative Director of Graduate Programs (previously LLM)

REPORTS TO: Associate Dean for Distance Education Programs

POSITION STATUS: Full-time, Exempt

GENERAL SUMMARY: Responsible for the coordination and support of the graduate distance education and continuing professional education programs with the departments of the central administration, including admissions, financial aid, business office, student services, information technology, and library. The Administrative Director is chiefly responsible for providing high level support to Associate Dean for Distance Education Programs and activities related to program development, relationship building with professional organizations, legal and financial institutions and individual students, and to the entrepreneurial activities related to the delivery of continuing education programming to a wide array of professionals globally.


• Coordinate the student registration process four times per year for new and current LLM and JSD candidates with the Registrar and within each course.

• Serve as one of three key point persons to handle the questions and needs of current and incoming graduate students, as well as those of working professionals seeking continuing education opportunities.

• Support adult learners through the processes and structures of engaging with financial aid, online learning systems such as blackboard and WIMBA, and online publisher databases via proxy access such as CCH.

• Serve as main point of contact for Embanet regarding operations: admissions, student registration and reconciliation.

• Developing quarterly contact list for leads and applicants and refreshing alumni contact list.

• Develop training materials for new students on technology and systems used in the program.

• Serve as main point of contact for faculty of the program in terms of their contracts and payment, scheduling of their classes and training on Wimba.

• Coordinate graduation for the LL.M. and JSD students, process their graduation forms, order their diplomas and certificates.

• Participate in supporting the collaborative entrepreneurial process of new program development and implementation via developing processes and protocols.

• Provide direct supervision to student workers, federal work study students and international interns who work for the Program to support above functions.

• Responsible for all administrative activities, working closely with other departments to ensure proper and timely processing and reporting related to programs.

• Provide support and organization for travel and entertainment.

• Other duties as assigned.


• Bachelor degree required, preferred graduate level or professional degree, in law, business or related area.

• Preferred 5 years working in the financial services with international experience.

• Must be comfortable working with senior partners and high level officials within the banking, finance, law, accounting, private business, and government arenas.

• Must have an understanding of asynchronous and synchronous distance technology education at the graduate level.

• Must have the ability to understand administrative and technical structures to ease adult learners through such processes and structures of financial aid, online learning systems such as blackboard and WIMBA, and online publisher databases via proxy access such as CCH.

• Multiple languages are a plus.


Full time, Monday through Friday, 40 hours per week. Nights and weekends as needed.


All contact must be with Lisa Chigos (lchigos@tjsl.edu). Send CV and cover letter.

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